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Paralegal

Position Overview: 

Forward Justice seeks a Paralegal to support our racial justice movement work, including program work in democracy, voting rights, economic justice and criminal justice. The ideal candidate will have an unwavering commitment to excellence, an analysis of racial justice and democracy, economic justice and criminal justice, and a commitment to supporting the use of the law to develop creative strategies and provide service toward movement-building goals.  This position will report to the Voting Rights Counsel & Litigation Manager.  

 

Job duties include supporting our organization and movement partners by preparing documents such as affidavits and legal correspondence, as well as organizing and maintaining files. You will also be asked to file pleadings with court clerks and help prepare for trials by organizing exhibits and assisting with other tasks as required. To be successful in this role, the ideal candidate will need to be proficient with Microsoft Office applications such as Word and Excel, able to multitask effectively and thrive in a busy, team-oriented environment.  

 

Primary Responsibilities:  

  • Preparing affidavits, legal correspondence and other documents for attorneys 
  • Organizing and maintaining documents in a paper or electronic filing system 
  • Meeting with clients, attorneys, and other professionals to talk about case details 
  • Filing pleadings with court clerk 
  • Helping prepare for trial by organizing exhibits and assisting with other tasks as needed 
  • Preparing briefs, pleadings, appeals, and other legal documents 
  • Investigating facts and laws of cases and searching public records and other resources to prepare cases and determine causes of action 
  • Researching and tracking legislation 
  • Directing and coordinating law office activity, including delivery of subpoenas 
  • Gathering and analyzing statutes, decisions, and legal articles, codes, documents and other data 
  • Assisting with witness and client relationship support 
  • Represent Forward Justice in various forums, including before community groups 
  • Other duties as may be assigned to meet Forward Justice’s needs 

Knowledge, skills and abilities:  

  • Case development, including ability to manage and collaborate with national, state and local advocacy organizations, other litigators and co-counsel 
  • Attention to detail and the ability to manage, prioritize, and meet deadlines in a fast paced work environment 
  • Aptitude for and willingness to be a team player 
  • Initiative, vision, and a proven commitment to social justice 
  • Ability to work collaboratively and efficiently 
  • Strong organizational skills, follow-through and flexibility around changing priorities and deadlines 
  • Ability to work on several campaigns at once in conjunction with other staff 
  • Strong communication skills and creative problem-solving skills 
  • Experience working with diverse groups of partners 

Professional Qualifications:  

  • Certificate of completion from an ABA-approved paralegal certification program of education and training, or an associate degree in paralegal studies preferred 
  • Associate degree 
  • Proficient with Microsoft Office, specifically Outlook, Word, and Excel 
  • Strong oral and written communication skills 
  • Excellent organizational skills 
  • Office administration experience  
  • Superb legal research, writing and analytical skills 
  • Strong interpersonal, active listening and communication skills 
  • A high level of independence, initiative, creativity, and good judgment 
  • Commitment to Forward Justice’s mission, vision, and values 

 

Salary Range: $44,000 - $50,000 based on experience 

 

Benefits include:  

  • Medical, dental, and vision insurance with 100% employee premium coverage  
  • 100% employer sponsored Short- and Long-Term Disability  
  • 100% employer provided life insurance   
  • 11 paid holidays + 2.5 weeks office closure at year-end  
  • 15 days paid time off per year  
  • 401(k) retirement option with employer contribution  
  • Individual and team professional development opportunities  
  • Casual, flexible work environment with a commitment to employee wellbeing and work/life balance, currently operating as hybrid in-person/remote  

 

Application instructions: 

Applications welcomed immediately. In one document applications must include: 1) a letter that addresses your goals and your interest in this position and 2) resume with at least three references. Submit electronic application to jobs@forwardjustice.org, with the subject line: “Paralegal” and your name.  

Operations Manager

Position Overview: 

Forward Justice is seeking an Operations Manager to manage and increase the effectiveness and efficiency of the organization’s operation & campaign functions who genuinely enjoys, and has demonstrable experience working on, the operations and administrative side of an organization. This team member will play a vital role as liaison between the Campaigns, Finance, Communications, and Executive team to enhance Forward Justice’s processes, systems, security protocol, and overall organizational effectiveness.

 

This role leads with an emphasis on relationships, empowerment, and organizational health functions and is responsible for designing and sustaining an environment that is people-centered and in alignment with the organization’s mission, vision, and values. This position reports to the Director of People & Culture. Our ideal candidate is an impeccably organized, creative, and confident team player. This person should possess exemplary process management and communication skills, outstanding attention to detail, drive to excel in all responsibilities, and capacity to grow in response to the needs of our growing team and organizational budget.

 

Organizational Management: 

  • Manage day-to-day operations to ensure the organization's systems support the teams work seamlessly, effectively, and efficiently.
  • Lead, motivate and support a growing team within a time-sensitive, demanding and fast-paced environment, including logistical support, project management and problem solving
  • Lead as a strategist to co-develop and implement long-term organizational growth and sustainability for organization
  • Grow the efficiency of existing organizational processes and procedures to enhance and sustain the organization’s internal capacity
  • Help promote an organizational culture that encourages top performance and high morale among employees, contractors, and volunteers
  • Assess, develop, and maintain quality IT capabilities and equipment, including relationship and contract with IT management firm. Implement technology plan and management for purchasing, discontinuing and replacing hardware and software
  • Facilities planning, oversight and management including ensuring ongoing maintenance of quality workspaces and equipment in the main office and field locations
  • Work across departments to provide adequate operations support, identify gaps and needs in organization operations and infrastructure to address and resolve with best practices
  • Maintain, administer and train others on the effective use of platforms and systems
  • Provide administrative support to the Executive Leadership team, Board of Directors, and other staff as appropriate, including scheduling, travel arrangements, etc.
  • Work to ensure nonprofit compliance with state guidance

Program Support/Management: 

  • In close collaboration with the campaign/program team, participate in project design and manage event logistics.
  • Support the campaign/program teams by coordinating staff planning logistics and activities including annual and ongoing meetings.
  • Manage preplanning of event logistics, serve as the primary event contact for internal collaborators and outside vendors and contractors maintain event records and budgets.
  • Manage project-related paperwork by ensuring all necessary materials are current, properly filed and stored.
  • Communicate with the program team and external partners to identify and define project requirements, scope of work and objectives.
  • Adhere to budget monitoring expenses and implementing cost-saving measures.
  • Review and keep current all organization policies and procedures, according to nonprofit best practice standards, including the Fiscal Management and Internal Controls guide.
  • As needed conduct budget reviews and report cost plans with leadership relating to the operations.

 

Qualified applications should have: 

  • Minimum of 3 years of professional experience in a non-profit/related position. Prior non-profit experience is a bonus
  • Demonstrated experience in operational/office management, personnel management, and financial/budget administration
  • Proficiency in Microsoft Office Suite/Google Suites
  • Highly organized with attention to detail; ability to work independently, take responsibility and coordinate multiple, diverse projects, set realistic deadlines, and manage a timeline
  • Strong interpersonal skills
  • Excellent written and verbal skills
  • Prioritization skills and ability to work according to the organization’s needs
  • Willingness to learn and grow with the organization
  • Flexible and adaptive work style with the ability to thrive in a dynamic, fast-paced, mission-driven environment
  • High levels of integrity
  • Commitment to Forward Justice’s mission and values, including social justice and racial equity; ability and willingness to work with a diverse group of people

 

Salary Range: $61,000 - $70,000 based on experience

 

Benefits include: 

  • Medical, dental, and vision insurance with 100% employee premium coverage
  • 100% employer sponsored Short- and Long-Term Disability
  • 100% employer provided life insurance
  • 11 paid holidays + 2.5 week office closure at year-end
  • 15 days paid time off per year
  • 401(k) retirement option with employer contribution
  • Individual and team professional development opportunities
  • Casual, flexible work environment with a commitment to employee wellbeing and work/life balance, currently operating as hybrid in-person/remote

 

Application instructions:

Applications welcomed immediately. In one document applications must include: 1) a letter that addresses your goals and your interest in this position and 2) resume with at least three references. Submit electronic application to jobs@forwardjustice.org, with the subject line: “Operations Manager” and your name.

Finance Manager

Position Overview: 

Forward Justice seeks an enthusiastic, participative, detail- oriented, and self-motivated Finance Manager to conduct the accounting, finance and administrative functions of a growing organization. The Manager will be responsible for oversight of all finance, accounting, and reporting activities for our C3 and C4 organizations. This position will lead all day-to-day finance operations of the organization with an annual budget in excess of $3 million, and growing. The Finance Manager reports directly to the Director of Finance.

 

Primary Responsibilities:

Strategy, Management and Leadership

  • Leads, in collaboration with the Director of Finance, the development of strategic financial plans and the agency’s operational budgets; analyzes strategic business opportunities, risk management and financial data to support management decisions.
  • Applies understanding of nonprofits, budget models and ability to manage complex financial environment to bring a strategic, high-level perspective to finance and accounting needs.
  • In the absence of the Finance Director ensure all organizational financial policies are up to date, implemented, and effectively translated to finance team, FJ/FJAN staff and Board Leadership as appropriate.
  • Manages platforms related to financial and data management (i.e. timekeeping system, reimbursement system, and donations platforms).
  • In the absence of the Director of Finance serves as financial staff liaison to the Board of Directors.
  • Ability to translate and educate pertinent organizational financial and budget information to leadership.
  • Perform duties and responsibilities in accordance with Generally Approved Accounting standards and Practices.
  • Prepare and track lobbying reports and lobbying hours for the organization.

General Accounting

  • Payables and Expenses: Prepares and or approves checks and recording of expenditures by budget category; calculates and records allocations for shared expenses; keep journal entries and maintain the integrity of the general ledger.
  • Ensure that transactions are appropriately classified among projects, programs, grants as well as other restriction considerations.
  • Compliance: Works with financial auditors and program monitors; ensures Forward Justice meets federal, state, and local financial, lobbying, and nonprofit best-practice standards.
  • Remain informed on accounting best practices, standards, and legal requirements.
  • Contract Management.

Budgeting and Reporting

  • Audit: Assist in leading the annual audit process, liaise with external auditors; ensure all recommendations from audit are operationalized.
  • Assist in preparation of the annual financial preparation of IRS form 990 with Director of Finance and outside CPA firm.
  • Grant Budgets and Reporting: Work with staff on preparing project and grant proposal budgets preparation, presentation, and contract finalization; prepares and submits required reports to funding sources; reviews and analyzes budget reports; and prepares and develops budget modifications and recommendations.
  • General Reporting: Manages organizational cash flow and revenue forecasting; oversees all financial, project/program and grants accounting.
  • Contracts Management: Manages robust contracts and financial reporting system; ensures that the contract billing and collection schedule is adhered to, and that financial data and cash flow are steady and support operational requirements.

Qualified applications should have:

  • At least 3-5 years of demonstrated experience in nonprofit financial management and accounting, including audit, compliance, budget, grants management, and resource development.
  • BS in Finance, Accounting or equivalent preferred.
  • Proficient in Excel and QuickBooks
  • Excellent people skills, with experience collaborating in a multi-disciplinary, diverse, and dynamic team.
  • Flexible and a self-starter, detail-oriented and excellent organizational skills and
  • Ability to manage competing priorities while maintaining an attention to detail in a fast-paced environment.

 

Salary Range: $61,000 - $70,000 based on experience.

 

Benefits include:

  • Medical, dental, and vision insurance with 100% employee premium coverage
  • 100% employer sponsored Short- and Long-Term Disability
  • 100% employer provided life insurance
  • 11 paid holidays + 2.5-week office closure at year-end
  • 15 days paid time off per year
  • 401(k) retirement option with employer contribution
  • Individual and team professional development opportunities
  • Casual, flexible work environment with a commitment to employee wellbeing and work/life balance, currently operating as hybrid in-person/remote

 

Application instructions:

Applications welcomed immediately. In one document applications must include: 1) a letter that addresses your goals and your interest in this position and 2) resume with at least three references. Submit electronic application to jobs@forwardjustice.org, with the subject line: “Finance Manager” and your name.

Executive & Special Assistant

Position Overview: 

Forward Justice is seeking a dedicated and reliable Executive & Special Assistant to be a supportive force who empowers our executive leadership team. The Executive & Special Assistant will be a proactive problem solver with exceptional communication skills and meticulous attention to detail.  This role is expected to provide executive and administrative support to the leadership as the team develops organizational strategies, program interventions, cultivate relationships with partners, and work with the Board of Directors. 

 

This person should have at least two years of experience providing executive support in a fast-paced environment. The right candidate will understand and believe in Forward Justice’s role in social justice movements and be able to express a clear interest in supporting Forward Justice’s work for this position. The person selected to fill this role will need to independently perform duties exercising initiative, confidentiality, and judgment regularly. 

 

Primary Responsibilities: 

  • Assist in the management of the executive leadership by managing an active calendar of appointments, commitments and responsibilities; arranging travel plans, itineraries, and meeting agendas, and proactively ensuring that meetings and appointments stay on time; tracking priorities and to-dos 
  • Attending meetings as needed and managing meeting notes and follow-up 
  • Assist by screening and reviewing correspondence and addressing questions and meeting requests directed to the executive leadership team when necessary. Track and manage correspondence by prioritizing and appropriately flagging for action 
  • Communicates directly, and on behalf of the leadership team with staff, community partners, and others, on matters related to Forward Justice 
  • Draft correspondence and support the execution of communications and engagement including emails and various other communications to internal and external stakeholders 
  • Support coordinating projects by capturing timelines and strategies, delivering progress updates, and completing deliverables as appropriate 
  • Coordinate with the Operations team to arrange travel and meetings; develop itineraries, meeting logistics and agendas 
  • Support in ensuring that expense reports, receipts, and reimbursements are filed in a timely fashion 
  • Researches, prioritizes, and follows up on incoming issues and concerns including those of a sensitive or confidential nature 
  • Complete discrete special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; adjusting plans 
  • Facilitate a collaborative, trusted, and supportive work environment by aiding the executive leadership team and other staff in troubleshooting, problem solving, and scheduling 
  • Available for some non-traditional work hours and assignments; ability and willingness to travel for staff retreats, meetings and professional development opportunities 

 

Qualified applications should have:  

  • At least 2 years of experience in an administrative role supporting Senior/C-suite executive(s) or an Executive level office (nonprofit/social justice organization experience preferred) 
  • Take initiative and possess excellent communications skills to ensure solutions and interactions are consistent with organization objectives 
  • Display excellent and versatile writing skills including the ability to compose superior formal business correspondence and other professional documents 
  • Exercise a high level of confidentiality as well as strict level of confidentiality and use professional judgment and discretion 
  • Highly resourceful team-player, with the ability to be extremely effective independently on projects from conception to completion  
  • Proficient in Microsoft suite, Google suite, and Calendarly with the ability to learn new technologies, tactics, and strategies quickly 
  • Ability to work in a hybrid setting and with minimal day-to-day supervision
     

Salary Range: $53,000-$61,000 based on experience.  

 

Benefits include:  

  • Medical, dental, and vision insurance with 100% employee premium coverage   
  • 100% employer sponsored Short and Long Term Disability 
  • 100% employer provided life insurance  
  • 11 paid holidays + 2.5 week office closure at year-end 
  • 15 days paid time off per year  
  • 401(k) retirement option with employer contribution  
  • Individual and team professional development opportunities  
  • Casual, flexible work environment with a commitment to employee wellbeing and work/life balance, currently operating as hybrid in-person/remote  

 

Application instructions: 

Applications welcomed immediately. In one document applications must include: 1) a letter that addresses why you would be ideal for this position and 2) resume with at least three references. Submit electronic application to jobs@forwardjustice.org, with the subject line: “Executive & Special Assistant” and your name.  

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